SmartCore provides a flexible structure to support programme and project managers in the day-to-day management of their work. The standard SmartCore Project Management structure supports programmes, projects (which may contain sub-programmes and sub-projects) as well as tasks and milestones. These may be entered manually or imported from MS Project. The Project Management structure also supports actions, issues, risks, assumptions, change requests and budget data. As with all SmartCore structures, existing structures can be extended or new structures added.

Basic Structure

Project

• Identification
• Name
• Description
• Department / Division / Business Unit / Workstream
• History / Audit Trail
• Technical Specification / Vision / Blueprint
• Processes & Procedures

Resources & Stakeholders

• Resource Requirements
• Resource Allocation & Shortfall
• Task Assignments
• Project Manager/s, Administrator, Support Staff
• Sponsor/s, Customer / Business Lead
• Governance, Stage Signoff , Change Approval Authorisers

Stage & Status Control

• Current & Next Phase / Stage
• RAG statuses for Scope, Planning, Resource, Financial, Outcome
• Proposal, Brief, Business Case, Project Initiation Documents
• Progress, Stakeholder & Stage Review Reports
• Products / Deliverables Log

Risks, Issues & Change Management

• Risks, Issues, Assumptions, Lessons Learnt Logs
• Risk & Issue Analysis, Impact & Probability Evaluation & Scoring
• Risk & Issue Resolution / Mitigation / Escalations / Exceptions
• Change Log, Assessment and Authorisation

Key Dates, Planning & Milestones

• Project Start Date
• Estimated Completion Date
• Plan Tasks & Milestones
• Dependencies
• Work packages and Actions
• Stage Completion & Review dates
• Reporting Cycles

Financial Records

• Budget
• Forecast
• Actuals
• Variance
• Accruals
• Earned Value Analysis